RFC1

This is a working document with a preliminary proposal, and has not been approved.

RFC 1: Project Steering Committee Guidelines
Author: GRASS Founding PSC
Status: Proposed

A GRASS Project Steering Committee (PSC) is proposed to formalize control 
over the GRASS codebase and to facilitate GRASS project management issues. 
It is desired to keep the administrational overhead as low as possible.

This document describes how the GRASS Project Steering Committee 
determines membership and makes decisions on GRASS project issues.

"The GRASS Project" is defined as xxxxxxxxxxxxxxx

1.0 Terms of Reference
======================

The two primary functions of the PSC are:
1) To enforce control over the GRASS codebase. This can be summarised as:
    a) Enforce mechanisms to ensure quality control.
    b) Ensure compliance with all required legal measures.
2) Project Management and responsibility for the "public face" of GRASS. 
The PSC is expected to be able to speak and act on behalf of the GRASS 
project.

1.1 Codebase Control
====================

1.1.1 Quality Control Mechanisms
--------------------------------

The quality control mechanisms, which are the responsibility of the PSC, 
currently include:
  * Maintaining submitter guidelines and making all developers aware of 
them.
  * Granting write access to the source code repository for new developers.
  * Enforcing the submitter guidelines, with the ultimate sanction against 
non-compliance being removal of write access to the source code repository.

In general, once write access has been granted, developers are allowed to 
make changes to the codebase as they see fit. For controversial or 
complicated changes consensus must be obtained on the developers' mailing 
list as far as reasonably practicable. It is recognised that the ultimate 
arbitration on technical issues always lies with consensus on the 
developers' mailing list. Specifically, it is not the role of the PSC to 
impose technical solutions. Its role is limited to enforcing the quality 
control mechanisms outlined above.

1.1.2 Compliance with Legal Measures
------------------------------------

Control over the codebase also extends to ensuring that it complies with 
all relevant legal requirements. This includes copyright and licensing 
amongst other issues. The PSC is resonsible for developing rules and 
procedures to cover this. These are outlined in a separate document: "RFC 
2: Legal aspects of code contributions". This document will be updated and 
revised by the PSC as required.

1.2 Project Management
======================

The PSC will share responsibility and make decisions over issues related 
to the management of the overall direction of the GRASS project and 
external visibility, etc. These include, but are not limited to:
  * Release Cycles
  * Project infrastructure
  * Website Maintenance
  * Promotion and Public Relations
  * Other issues as they become relevant

It is the responsibility of the PSC to ensure that issues critical to the 
future of the GRASS project are adequately attended to. This may involve 
delegation to interested helpers.

2.0 Operation of the PSC
========================

A dedicated mailing list exists for the purpose of PSC discussions. When a 
decision is required of the PSC, it will be presented by any member to the 
mailing list in the form of a proposal. A decision will then be achieved 
by discussion of the proposal on the mailing list until a consensus is 
reached. Voting on issues is also permissable and may be used as a means 
to reach a consensus or, only in case of extreme cases of disagreement, to 
force a decision. Any member may call a vote on any proposal. That member 
is then responsible for collating votes and presenting the result to the 
PSC. The voting procedure is outlined in a separate document: XXXXXXX 
(Copy all the +1/0- stuff in there).

The Chair is the ultimate adjudicator in case of deadlock or irretrievable 
break down of decision-making, or in case of disputes over voting.

The following issue(s) *must* have a vote called before a decision is 
reached:
  * Granting source code repository write access for new developers
  * Selection of a committee Chair

3.0 Composition of the Committee
================================

Michael Barton, Dylan Beaudette, Hamish Bowman, Massimiliano Cannata, Brad 
Douglas, Paul Kelly, Helena Mitasova, Scott Mitchell, Markus Neteler, and 
Maciej Sieczka are declared to be the founding Project Steering Committee.

Addition and removal of members from the committee, as well as selection 
of a Chair is handled as a proposal to the committee as described above.

The Chair is responsible for keeping track of the membership of the PSC.